Privacy Policy

Who we are

Oughtrington Community Centre is a registered Charity and Limited Company, Charity number 1112982 – Company number 05626686

We are comprised of unpaid Trustees and volunteer members. Details of our organisation are available on our website and are available in paper format by request.

The address for Oughtrington Community Centre is:

Oughtrington Community Centre, 1 Oughtrington Crescent, Lymm, WA13 9JD

What information do we collect from you, and why?

Oughtrington Community Centre may request name, address and / or postcode, telephone number and email address from you if you would like to book our facilities.

The details provided by you will only be used by Oughtrington Community Centre.

We will collect similar information on people who would like to become members of Oughtrington Community Centre, in order to managed membership, confirm that you are entitled to membership, and to manage communication with our members.

Who will we share this information with?

We will only share personal data with organisations necessary for bookings and membership management, such as our bookings calendar provider. We will only use third party companies that comply with relevant data protection legislation.

At present our data is stored on electronic file systems that are under the control of Lymm Parish Council, members of Lymm Parish Council may be able to view (access either physically or electronically) information we hold, though all Oughtrington Community Centre information is kept separate from Parish Council records and we will not undertake any cross referencing with information held by Lymm Parish Council.

Where is Personal Data collected by Oughtrington Community Centre stored?

We store all information where possible on IT systems that reside in the European Union.

What is the lawful basis for us collecting and using this information?

We use consent as the basis for collecting and using information about members

We require to store personal information to facilitate bookings, and collect and store appropriate personal data for this purpose in order to facilitate the contract between ourselves and our hirers.

How long will we keep information about you?

We expect to keep personal data for up to one year for bookings.

Membership information will be reviewed annually and members that do not renew will have their information deleted. This means that membership information may be held for up to two years.

How will we keep your information up to date?

Oughtrington Community Centre will request that you validate your details every 12 months, you can also inform us of any changes via:

Our Website:
Email us:
Write to us at our postal address (you can drop letters though the letterbox on our front door).
Telephone us: 01925754178

How do you find out what information Oughtrington Community Centre hold about you?

You have a right to request a copy of the data we hold. If you would like a copy of this information, please contact us with a clear request through one of the following channels:

Email us:
Write to us / drop a letter through our front door at: Oughtrington Community Centre, 1 Oughtrington Crescent, Lymm, WA13 9JD
Oughtrington Community Centre will within 30 days send you a copy of all information we hold about you.

What other measures do you take to ensure my details are protected, what other rights do I have?

You have the right at any time to ask us for what information we hold about you, and to request we correct any errors in the information we hold. You have the right to request we erase any information we hold about you.

You have the right to request we stop using the information you have provided, that we restrict any processing of the information we hold on you should you object to us holding this information.

What if you don’t want to provide this information.

You are not obliged to provide us with any of the information that we have requested.

What if you are not happy with the way we have looked after you personal details?

You have the right to complain to the UK Data Protection Supervisory Authority, the Information Commissioner’s Office (ICO), via their website: or phone line (0303 123 1113 Monday to Friday, 9am to 5pm)


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